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Privacy Policy


bibic understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.bibic.org.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

Please read this Website Privacy Policy carefully and ensure that you understand it. Your acceptance of our Website Privacy Policy is deemed to occur upon your first use of our site. If you do not accept and agree with this Website Privacy Policy, you must stop using our site immediately.

1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:


Means an account required to access and use certain areas and features of our website.


Means a small text file placed on your computer or device when you visit certain parts of our website and/or when you use certain features of the website. Details of the Cookies used by our Site are set out in our cookie policy

“Cookie Law”

Means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

“Personal data”

Means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us via our website. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”).


Means bibic, a registered charity in England and Wales No. 1057635 and a registered company limited by guarantee No. 3217418 our registered address is bibic, Old Kelways, Somerton Road, Langport, Somerset TA10 9SJ.

2. Information About Us

2.1  Our website is owned and operated by bibic,

2.2  Our Data Protection Controller is Lynda Williams, and can be contacted in the following ways by using the contact us page or by email at info@bibic.org.uk, by telephone on 01458 253344, or by post at bibic, Old Kelways, Somerton Road, Langport, Somerset TA10 9SJ

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of www.bibic.org.uk The site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

4. Your Rights

4.1  As a data subject, you have the following rights under the GDPR, which this policy and our use of personal data have been designed to uphold:

4.1.1  The right to be informed about our collection and use of personal data;

4.1.2  The right of access to the personal data we hold about you (see section 11);

4.1.3  The right to rectification if any personal data we hold about you is inaccurate or incomplete (please contact us using the details in section 13);

4.1.4  The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you (we only hold your personal data for a limited time, as explained in section 6 but if you would like us to delete it sooner, please contact us using the details in section 13);

4.1.5  The right to restrict (i.e. prevent) the processing of your personal data;

4.1.6  The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);

4.1.7  The right to object to us using your personal data for particular purposes; and

4.1.8  Rights with respect to automated decision making and profiling.

4.2  If you have any complaints about how we handle your personal data, please contact us so we can resolve the issue, where possible. If you need to make a complaint, you can find out more about how you can do this in our complaints policy. You also have the right to lodge a complaint about any use of your information with the Information Commissioner the UK data protection regulator.

5. What Data Do We Collect?

Depending upon your use of our Site, we may collect some or all of the following personal and non­ personal data (please also Our Cookie Policy)

5.1  name;

5.2  contact information such as email addresses and telephone numbers;

5.3  demographic information such as post code, preferences, and interests;

5.4  IP address;

5.5  web browser type and version;

5.6  operating system;

5.7  a list of URLs starting with a referring site, your activity on our Site, and the site you exit to;

6.  How Do We Use Your Data?

6.1  All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the GDPR at all times.

6.2  Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:

6.2.1  Replying to emails from you;

6.2.2  Supplying you with emails that you have opted into (including the ability to opt­ out of receiving emails from us by unsubscribing using the detail provided in our emails. You may unsubscribe or opt-out at any time by contacting us using the details provided in section 13.

6.2.3  Market research;

6.2.4  Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;

6.3  With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email or telephone or text message or post with information, news and offers on our events and/or services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

6.4  Third parties including You Tube whose content may appear on our site may use third party Cookies. Please refer to section 12 for more information on controlling Cookies. Please note that we do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties.

6.5  You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.

6.6  We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Retention will be determined on the following basis:

6.6.l  Data stored for the purpose of sending emails you have opted into, will be kept for an indefinite period, unless that data is identified as invalid, or the owner has unsubscribed or requested their data is deleted (as detailed in section 4)

7.  How and Where Do We Store Your Data?

7.1  We only keep your personal data for as long as we need to in order to use it as described above in section 6; or for as long as we have your permission to keep it.

7.2  Your data will only be stored in the UK.

7.3  Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure data collected through our site. Steps we take to secure and protect your data include:

7.3.1  using secure servers to store your information;

7.3.2  using Secure Sockets Layer (SSL) software to encrypt any information you submit to us via any forms you make on or via our website;

8.  Do We Share Your Data?

We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors. Data will only be shared and used within the bounds of the law.

9.  How Can You Control Your Data?

9.1  In addition to your rights under the GDPR, set out in section 4, when you submit personal data via our site, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt­out of receiving emails from us which you may do by unsubscribing using the detail provided in our emails and at the point of providing your details and by contacting us using the details provided in section 13.

9.2  You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

10.  Your Right to Withhold Information

You may access our site without providing any data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data.

11.  How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by us. Under the GDPR, no fee is payable, and we will provide any and all information in response to your request free of charge. Please contact us for more details info@bibic.org.uk or by using the contact section on our website or by using the contact details below in section 13.

12.  Our Use of Cookies

12.1  Our website may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our site and to provide and improve our services, you can access our cookie policy here

12.2  By using our Site, you may also receive certain third-party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than us. All Cookies used by and on our website are used in accordance with current Cookie Law.

12.3  Before Cookies are placed on your computer or device, you will be shown a pop-up prompt requesting you consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. If you wish to deny consent you must stop using our website immediately. Certain features of our site depend on Cookies to function. In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

12.4  You can choose to delete Cookies on your computer or device at any time, however you may lose information that enables you to access our site more quickly and efficiently including, but not limited to, login and personalisation settings. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers. It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

13. Contacting Us

If you have any questions about Our Site or this Website Privacy Policy, please contact us in the following ways:

by using the contact section on our website

by email at info@bibic.org.uk,

by telephone on 01458 253344,

by post at bibic, Old Kelways, Somerton Road, Langport, somerset TA10 9SJ.

Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you.

14.  Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.